This tasking tool isn't a day planner – It's a life planner

Every day, there’s a new gadget or a supposedly better version of an old one. We’re surrounded by widgets and programs promising to make it easier for us to commute, communicate, clean and more.

But technology hasn’t really answered the big-picture question: With all these time-saving devices around, why are we still so busy?

It may seem like an odd lead-in when we’re talking about yet another piece of technology. But Toodledo isn’t just another online organizer. This productivity tool doesn’t just help you plan your day with reminders and lists, though it does that exceptionally well.

It recognizes disorganization is a human failing that can be fixed, and it does that by training you to adopt better time management habits. To do its job, Toodledo plays well with all the other devices you’re already attached to, as well as most of the calendar apps and email accounts you might be using.

Once it’s set up and synced up, it can give you reminders about important tasks no matter where you are. You can specify which devices you want to get alerts on, and even get location-specific reminders about upcoming tasks.

For example, it can alert you to cross a future shopping item off your list if you happen to be near the mall. Alerts can be set to recur weekly, daily, monthly or on any schedule you like.

But as we’ve said, it does more than just send out alerts. You can organize big projects with an Outline feature that lets you get a broad overview, create a hierarchy for individual steps and even delegate them to others.

Lists that you make can be flagged with specific categories or time stamps. There’s also a robust note-taking section that gives you the power to turn your idle thoughts into actionable plans.

But the real long-term benefit to Toodledo is in its Habits feature. This not only lets you set goals for fitness, life and work, but it helps you achieve them by showing you what you’re best at accomplishing — and what you might be procrastinating on.

It’s a great program overall that comes with 10 GB of file storage. A five-year membership to Toodledo Plus is now available for more than 75% off the retail price.

Prices subject to change.

What are you tackling in 2025? Even if all you have is a vague idea, AI can help you with an action plan. Here are a few prompts to try with ChatGPT, Gemini or Claude.

  • “I have a goal for 2025 to [fill in the blank]. Can you help me make it SMART?” (SMART is an acronym for Specific, Measurable, Assignable, Realistic and Time-related.)
  • “You’re a life coach who wants to help me have my best year yet. Help me figure out some goals for 2025. Ask me questions one at a time to help me decide what to focus on.”
  • “My goal is [fill in the blank]. What are some obstacles that might come up and ways I can overcome them? Give me specific examples for each obstacle.”
  • “I want to [fill in the blank], but it feels overwhelming, and I don’t know where to start. Can you help me by breaking it down into more manageable tasks?”

AI isn’t going anywhere: Instead of sticking your head in the sand, make this the year you embrace AI. You’ll get daily tips here in this newsletter and, coming soon, my AI 101 guide for total newbies.

In the meantime, give this list of AI trends for 2025 a read and grab NetSuite’s free knowledge drop, “The CFO’s Guide to AI and Machine Learning.”* You’ll sound smart (and know what you’re talking about!) when it comes up in conversation.

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The remarkable age Maria Branyas Morera reached before passing away last August. Scientists discovered her secret: genes that kept her cells acting 17 years younger and gut bacteria as healthy as an infant’s. Longevity goals, anyone?

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