Email tips: 4 pro tips to get more out of Outlook
Outlook’s undoubtedly changed a lot over the years. Some updates are fantastic. Others? Maybe not the best, but it’s still an incredibly robust way to correspond with others.
These Microsoft Outlook tips can streamline daily tasks no matter which version you’re using. We’ll show you things like how to sort through your messages and organize the most important ones.
The following are Outlook tips and tricks for the desktop version but they can also be applied to the web app.
1. Schedule emails ahead of time
Scheduling the delivery of a message is one of the most universally helpful Outlook hacks on this list. Start by composing a new email using the New Email button in the desktop app.
- Write an email and choose a recipient.
- Click Option in the Outlook ribbon above.
- Choose More commands > Delay Delivery, prompting more options.
- Under Delivery options, select the Do not deliver before check box, then click the delivery date and time you want.
- Click Close.
- When you’re done composing your email message, select Send.
This is one tip that may be especially valuable for professionals. If you know the recipient is more likely to open a message at a particular time, why bombard their inbox ASAP? Birthdays, important reminders, and other future events can be handled in advance using this handy Outlook feature.
RELATED: The one trick I use to start my inbox with a clean slate every year
2. File emails automatically
If you can automate any part of your day, we highly recommend the convenience. You can save yourself tons of clicking by filing incoming messages automatically with this simple Outlook hack:
- Right-click a message.
- Select Rules.
- Choose Always move messages from [name of sender].
- Choose a folder or select New to create a new one.
- Select OK.
We believe strongly in the power of Inbox Zero. If you hate to see the clutter, this is the best way to tame a busy day.
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