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The rules IT pros know to back up all your files the right way

Presented by IDrive

Presented by IDrive

Backup all your devices into ONE account at Use promo code "Kim" for a special discount.

You protect your home and vehicles against damage and theft, but what about your data? Your insurance plan should be to back it all up.

Not backing up your data isn’t an option. You’ve heard Kim talk about backing up your computer with our sponsor IDrive for years, and that’s because it’s the easiest, most affordable option to keep all your information safe.

Think cybercriminals aren’t targeting you? Think again. Tap or click here to find out how millions of PCs got infected with malware. There’s no shortage of ways to backup your data. Some are harder than you might think, and others make it easy.

1. Your hard drive isn’t enough

If you simply save files onto your primary device’s hard drive and call it a day, you may want to rethink that. This is not enough to keep your data safe. Imagine losing personal files like family photos or videos due to a damaged hard drive. Tap or click here to learn how to protect your files elsewhere.

You should always practice the 3-2-1 backup rule to ensure your data is safe and secure.

2. What is the 3-2-1 backup rule?

Because hardware failures, malware, natural disasters, and human error can result in lost data, you must prioritize data backup.

One strategy for protecting your information is the 3-2-1 backup rule, which states you keep three copies of your important files: two on different storage media and one preserved in an off-site location. This practice ensures your information is recoverable, even if one or two backups are destroyed.

3. Types of storage media

The use of two different types of storage is recommended for backups, as storage media can fail. Depending on your needs, there are various options, such as external hard drives and cloud solutions.

A few specifications or features you must look for when purchasing an external hard drive include:

Storage capacity – If you need to transfer a limited number of text files, a smaller drive will suffice; however, if you have photos or videos you want to preserve, understand they take up a considerable amount of storage space and a larger disk drive will be necessary.

Transfer speed – If you routinely transfer large amounts of data back and forth, a faster transfer speed is crucial. A solid-state drive (SSD) processes data faster than a hard drive (HDD); however, an SSD is typically more expensive than an HDD and offers less storage space.

Portability and durability Want to take your data with you? Choose a lightweight external hard drive that can fit in your pocket. There is a difference between SSDs and HDDs in terms of durability. A solid-state drive has no moving parts, allowing them to be more resilient than a hard disk drive if dropped.

Security If your data is sensitive, you will want to encrypt your information — tap or click here to learn how. Ensure your external hard drive is compatible with encryption software. Other options include hardware encryption, such as a physical security system that requires information input, such as a PIN.

4. Off-site locations

Like external hard drives, cloud solutions are plentiful. Most cloud storage providers offer free and paid alternatives. If you have a small number of files, a basic account may be an ideal solution. An abundance of data would require a subscription.

Tap or click here for the cloud service Kim recommends, IDrive. IDrive has all your data backup needs covered. There are also several plans to choose from, including a free 10GB basic option.

If you run a business or store important info on your devices, it’s essential to back up your data off-site. At, we back up our data every Friday and take it offsite. This way, we won’t lose everything should disaster strike.

You may choose a safety deposit box or a cloud storage solution if you don’t need a physical backup. Know that if you choose a safety deposit box or other tangible location, accessing your data will be subject to the facility’s hours.

5. Use a secure cloud storage option

Sure, you can rely on outdated, time-intensive methods to back up your documents, but your best bet is to sign up for IDrive. With IDrive, you can back up all your data without worry. Everything syncs to one account that you can access anywhere, anytime. It’s so convenient, and sharing is a snap.

Plus, you can get a special discount just for being a Kim Komando listener.

Tap or click here to save 90% on 5 TB of cloud backup. You really can’t beat that!

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