Does it seem like your email inbox is out-of-control? If you’re like many people, you’re probably getting dozens if not hundreds of emails popping up daily.
While it might seem like an impossible task of organizing and deleting, it can be done with a few simple steps. Remember, ignoring emails does not help with productivity. Shoving them aside does the opposite and creates more stress according to Kingston University.
The best way to keep on top of emails and work tasks is to check them every 45 minutes. London University found that people who regularly declutter their work email inbox feel less overloaded and are able to get more work done.
So you’re not tempted to check emails more, turn off email alerts since they can distract you while you’re working.
The key thing about checking emails every so often is to not just check them but to do something with them such as deleting, filing or flagging.
While email can be a distraction, the Kingston study shows most people can’t imagine doing their work effectively without it. Almost all employees surveyed say they use email for work with very few saying they send personal emails during the workday.
To be courteous, if you’re using email off hours, activate the ‘delay send’ function so your co-workers only receive emails during the workday.
The final bit of advice is to make sure your emails are efficient and have a purpose.